Numbering a table in a left hand column?

[millie m]

I am using word 2003 - have created a table for bilbliography and have
allowed the system to order a_z - now I need to insert the numbers
(preferably automatically) in the first column. Help!!!

[Jay Freedman]

In the first cell of the column, use Insert > Field, select the Seq
field, and put some letter or name after the SEQ in the Field Codes
box in the upper right of the dialog (it doesn't really matter what it
is, as long as there is one). Click OK. The number 1 (which is the
result of the field) appears in the first cell.

Now select the cell and copy to the clipboard. Move the cursor above
the top of the column, so the cursor is a down-pointing black arrow,
and click to select the whole column (but not the whole table). Paste
from the clipboard, which pastes the field into all the cells of the
column. While they're all still selected, press F9 to update the
fields, which will show sequential numbers (hence the field name Seq).

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.


On Sat, 5 Jun 2010 08:11:09 -0700, millie m <millie

Post by millie m
I am using word 2003 - have created a table for bilbliography and have
allowed the system to order a_z - now I need to insert the numbers
(preferably automatically) in the first column. Help!!!

[Twayne]

Assuming continguous rows:
Enter 1, 2, 3, yourself.
Select those three cells.
Grab the lower-right handle on the selection marker and drag to the end of
your list. It will sequentially number as far as you drag the cursor. You'll
see the inserted numbers on the screen as it scrolls, too.
ABC, abc, and other things work that way as well.

HTH,

Twayne`

Post by Jay Freedman
In the first cell of the column, use Insert > Field, select
the Seq field, and put some letter or name after the SEQ in
the Field Codes box in the upper right of the dialog (it
doesn't really matter what it is, as long as there is one).
Click OK. The number 1 (which is the result of the field)
appears in the first cell.
Now select the cell and copy to the clipboard. Move the
cursor above the top of the column, so the cursor is a
down-pointing black arrow, and click to select the whole
column (but not the whole table). Paste from the clipboard,
which pastes the field into all the cells of the column.
While they're all still selected, press F9 to update the
fields, which will show sequential numbers (hence the field
name Seq).

Post by millie m
I am using word 2003 - have created a table for
bilbliography and have allowed the system to order a_z -
now I need to insert the numbers (preferably
automatically) in the first column. Help!!!

[Jay Freedman]

Twayne, that works in Excel. But in Word, there is no such thing as a
selection marker to drag, and tables don't work that way.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

Post by Twayne
Enter 1, 2, 3, yourself.
Select those three cells.
Grab the lower-right handle on the selection marker and drag to the end of
your list. It will sequentially number as far as you drag the cursor. You'll
see the inserted numbers on the screen as it scrolls, too.
ABC, abc, and other things work that way as well.
HTH,
Twayne`

Post by Jay Freedman
In the first cell of the column, use Insert > Field, select
the Seq field, and put some letter or name after the SEQ in
the Field Codes box in the upper right of the dialog (it
doesn't really matter what it is, as long as there is one).
Click OK. The number 1 (which is the result of the field)
appears in the first cell.
Now select the cell and copy to the clipboard. Move the
cursor above the top of the column, so the cursor is a
down-pointing black arrow, and click to select the whole
column (but not the whole table). Paste from the clipboard,
which pastes the field into all the cells of the column.
While they're all still selected, press F9 to update the
fields, which will show sequential numbers (hence the field
name Seq).

Post by millie m
I am using word 2003 - have created a table for
bilbliography and have allowed the system to order a_z -
now I need to insert the numbers (preferably
automatically) in the first column. Help!!!